combined-10th-11th-report.pdf

Negotiated Settlement Agreement, Combined Tenth and Eleventh Semi-Annual Report December 2008 specified OPD members/employees receive informal performance reviews twice a month and that these meetings be documented. Task 21 has two subtasks, 21.1 and 21.2. Task 21.1 was not assessed in this audit. When the audit was initiated, the Department was in the process of developing a system that would more easily track reporting relationships between commanders/managers and their subordinates over time. The Department has recently implemented a new system that will archive quarterly organizational charts, making it easier to audit this requirement in the future. The audit of Task 21.2 indicated that OPD was in compliance. Task 21.2 requires specified OPD supervisors to meet with their respective subordinates at least twice a month to conduct informal performance reviews and to document these meetings. The Department has made significant progress in its ability to document compliance for Task 21.2. However, subsequent to the completion of this audit, the documentation requirements for this Task were changed. In the future, the documentation used to assess compliance will no longer be required to achieve compliance. It was recommended that a revision be made to DGO B-6 to ensure that OPD supervisors are aware of this responsibility: when a member/employee works three weeks or more in a particular month, the supervisor is responsible for conducting at least two informal performance reviews with the member/employee. If a member/employee works at least two weeks but less than three weeks in a particular month, the supervisor is responsible for conducting at least one informal performance review with the member/employee. CONCLUSION The audits discussed in this section show increased compliance with significant portions of the Agreement. The audits provided the Department with information regarding successes and areas for improvement. As we continue to implement solutions, we look forward to the next round of audits, so we may continue on the path of improvement and/or show that many of the positive changes have become institutionalized. 29