fourteenth-report.pdf

Independent Monitoring Team Fourteenth Status Report of the Independent Monitor Delphine Allen, et al., v. City of Oakland, et al. July 31, 2009 to January 13, 2010 Page 74 thereby decreasing redundant paperwork that officers are required to complete. We supported these efforts but encouraged the Department not to create a third version of the stop data form when it makes this change. During the tenth reporting period, all of the compliance standards for this task were lowered from 95% to 85% or 90% or modified to include a more subjective pass/fail assessment. During the thirteenth reporting period, we conducted another actual practice assessment of OPD’s compliance with Task 34. As in our previous audits, we found that OPD still is not in compliance with the requirement that officers complete a stop data form for at least 95% of field stops, field investigations, and detentions. We found OPD in compliance with the requirement that stop data forms be filled out completely and accurately. In addition to requiring that stop data forms be completed accurately for every stop, Task 34 requires that OPD maintain a searchable stop data database containing information from the stop data forms. OPD remains in compliance with this requirement. Task 34 requires that the data captured on the forms be completely and accurately entered into the stop form database. The compliance standard for this requirement is 85%. OPD was not in compliance with this task. Only 49% of the stop data forms reviewed were completely and accurately entered into the databases. A review of the records revealed various errors and omissions. Approximately half of the records in the database contained missing or inaccurate location information. Our audit included a series or recommendations, including that OPD routinely assess whether officers are documenting all stops consistent with OPD policy; resolve problems with form legibility; incorporate the collection of all stop data into OPD’s field-based reporting system; refine its current stop form database to ensure that it can conduct a variety of relevant queries; and to conduct an analysis of stop data collected. The findings of our last review are discussed in greater detail in our previous status report. During the current reporting period, OIG conducted a review of stop data forms and found OPD not in compliance with Task 34 requirements and articulated a number of useful recommendations. OPD is not in compliance with Task 34. This task will be actively monitored under the MOU. The Monitor will conduct the required audits, reviews or studies to assess whether OPD is complying with the substantive task requirements. (MOU, paragraph 10.) 3. Use of Force Reports-Witness Identification (Task 35; S.A. VI.C.) a. Settlement Agreement Requirements • By August 25, 2003, OPD officers must identify and document certain information about witnesses to uses of force, including other OPD officers, in every use of force report. The Settlement Agreement sets forth the particular information that must be included, and procedures OPD must follow in the