combined-10th-11th-report.pdf

Negotiated Settlement Agreement, Combined Tenth and Eleventh Semi-Annual Report December 2008 PERSONNEL PRACTICES Task 44: Performance Appraisal Policy ¢ Settlement Agreement Section X. A; page 38, line 23 — page 40, line 7 (lead-in page 38, lines 21-22) e Assigned Unit: BOS Note: DGO B-6 is covered by and includes Tasks 21 and 44. Both of these Tasks share the same deliverable. Settlement Agreement Language “By July 7, 2004, OPD must write performance appraisals individually for each member/employee being evaluated and shall accurately reflect the quality of each member/employee’s performance. These performance appraisals must accurately reflect the quality of the member/employee’s performance. The Settlement Agreement sets forth criteria for these performance appraisals, including documentation of complaints and patterns of conduct and accountability of PSA lieutenants for the quality of community contacts by their beat officers. The Settlement Agreement further designates the supervisor responsible for completing the performance appraisal and requires OPD to conduct regular audits of the performance appraisal system to ensure compliance with the Settlement Agreement.” Status: In Policy, Training, and Partial Practice Compliance Deliverables « Revised Departmental General Order B-6, Performance Appraisal e Special Order 8650, Revision of DGO B-6, Part III Implementation Activities During this reporting period, Special Order 8791 was published (November 26, 2007), which revises the requirements for documenting performance in members/employees’ performance appraisals, Appraisers no longer have to include written narratives by other supervisors for members/employees who have had multiple supervisors in a rating period or have collateral duties outside of their normal job assignment. In lieu of the written narrative, Appraisers are required to consult with other applicable supervisors and document that the consultation took place. OIG Audit Summary In March 2007, OIG initiated an audit to determine if OPD is complying with Task 44 of the Agreement. Task 44, Personnel Practices, requires that OPD provide annual performance appraisals to its members and employees and that the contents of the members/employees” performance appraisals provide accurate descriptions of the members/employees’ performance for the year, OIG’s audit indicated that OPD was in compliance with five of the nine practice requirements of Task 44, including: ¢ Providing its members/employees with written, annual performance appraisals from their immediate supervisors; 76