Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13.2013 , Page 11 Service Overhead (CSO) which adds to the overall cost per FTE, while OPR does not pay CSO. Please refer to Attachment G for a table of positions by department. 19) In past years the Master Fee Schedule has been part of the proposed budget. When is the Master Fee Schedule going to be presented to the City Council? The Master Fee Schedule is tentatively scheduled to be heard at the June 13, 2013 City Council meeting. 20) Are any positions being transferred into funds that are already negative? If so, why? Please provide a breakdown of which negative funds are proposed to receive new positions and what the negative fund balance of those funds currently is. City Attorney's Office is proposing to add three positions in an amount of $615,652 to Fund 1100, the Self Insurance Liability Fund, to achieve the goal of reducing costs on hiring outside counsel. This pilot program will be evaluated after FY 2013-14. All other transfers to negative funds are off-set by equal or greater value reductions in positions with the exception of Fund 4400, which was off-set by a reduction in O&M. Please refer to Attachment H for a list by fund. 21) What Boards/Commissions are we legally required to have? The City is legally required to have the Boards/Commissions that are mandated or established by: • The Citv Charter (e.g. Public Ethics Commission, Civil Service Board, Police and Fire Retirement Board, Oakland Municipal Employees Retirement System, Kids First, Port Board of Commissioners); • Voter Initiative (e.g. Measure Y Committee); or, • State Law or Federal Law (e.g. the Workforce Investment Board is required in order for the City to receive funds provided by the WIA, the Oakland Housing Authority Board is required in order to receive federal funds for low income housing). The City Council also has created a number of Boards/Commissions by ordinance in accordance with the requirements of City Charter Section 601. The City Council can repeal these ordinances if the boards/commissions are not mandated by applicable law or required in order for the City to receive state or federal funds/grants. In addition, the City has jointly created boards and commissions by agreements with other govenmient agencies and nonprofits (e.g., Alameda County Oakland Coliseum, Youth Ventures). As background, it should be noted that in light of the eliminations over the past 6 years that have included the staff reduction equivalent to 720 FTE, and the elimination of $317M out of operating expenses, no changes have been made with respect to the service level expectations for the support of these Boards and Commissions.