Fiscal Year 2013-2015 Special Budget Meeting

FILED OFFtCE OF THE CIT Y CI ER> O^KL^H0 • 2013 JUN-7 AM 8:59 MEMORANDUM CITY OF OAKLAND TO: HONORABLE MAYOR & CITY COUNCIL SUBJECT: FY 2013-2015 Proposed Policy Budget FROM: Donna Horn DATE: June 7, 2013 City Administrat Approval Date The purpose of this memorandum is to transmit to the full City Council a third set of responses to questions raised by City Councilmembers regarding the Fiscal Year (FY) 2013-2015 Proposed Policy Budget. We have answered as many questions as possible, however, some questions still require more staff analysis, and as such, we will answer any remaining questions through additional supplemental memos. To the extent that any additional information becomes available on any of the below questions or questions in past supplemental memorandums, we will continue to update the City Council accordingly. DISCUSSION General 1) What are the principles guiding the use of one-time funds? Please refer to page F-9 of the Proposed Policy Budget, in the Financial Policies Section to review a copy of Council Ordinance #13134. This ordinance establishes the principles of using one-time funds. Please note that staff is working oh a revised Council Ordinance that will provide clarity to the issue of utilizing one-time funds, and will be bringing this forward for the City Council's consideration this fall. 2) Please list all uncollected fees, fines, penalties by fund and the amount owned in each. As of June 30, 2012, the City has $73.4 million net receivable as report in the City's Comprehensive Annual Financial Report (CAFR) on page 23. Attachnient A is a detailed worksheet for the net receivables by fimd. The CAFR is available online: http://www.oaklandnet.com/govemment/fwawebsite/accounting/CAFR.htm 3) Are there repayment schedules for the negative balance in Fund 1791 (Contract Administration)? Please provide the schedule or, if there is none, describe in detail the Administration's plan for paying down this negative fund balance. For all proposed