Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject; Proposed FY 13-15 Proposed Policy Budget Date: May 13, 2013 Page 4 7) Show the percentage of reductions by Department for the last six years. Refer to Attachment D. Please note that the shifting of staff between departments due to reorganizations may impact the historical increases and reductions by departments. 8) Please provide a detailed organization chart for the City Administrator's office as of FYll/12 and a detailed organization chart of the Administrator's office as of April 1, 2013. Refer to Attachment E. The FY 2011/12 City Administrator's Office organizational chart reflects staffing and FTE levels in place as of July 2011 and reflects staffing and organizational structure of that same time period. The increase in staffing in FY 12-13 is due to the fact that the loss of redevelopment led to several structural and transitional changes as the City moved to conform and implement the decision of the State Supreme Court, which in turn, had an impact on the total FTE count in the City Administrator's Office. These transitional changes included the temporary relocation of the Revenue Division to the Budget Office, the dissolution of the Community and Economic Development Agency and the subordinate Redevelopment Agency, and the need to develop a structure to assume the traditional functions contained within those dissolved agencies. This dissolution caused the creation of three separate departments and the redeployment of several divisions throughout the City's organizational structure. The City has reconfigured to continue lo provide these services through the Departments of Building and Planning, Housing and Community Development, and the Economic Development Department. The Successor Agency, Project Implementation Division, and Workforce Development Divisions were folded within the Economic Development Department along with the Marketing Unit. The Economic and Workforce Development Department was moved to the CAO to strengthen and more fully align development goals and projects to those of the Administration. This move was consist with other Cities such as San Francisco and Los Angeles, whom all have development-focused departments and key development staff within the their Central Administration given that Development plays such an integral role in the overall fiscal health and vibrancy of a City. 9) List each position funded fully and/or partially from Fund 1760. Explain how each position furthers the work of KTOP and/or the Cable Franchise. Why are positions in the Mayor's office and OPD being funded out of Fund 1760? Are there restrictions on the types of activities that Fund 1760 can be used for? How many PIO and/or PR positions do we have in the City and what Departments are they in? Listed below in the third paragraph are all the positions that are budgeted in Fund 1760— Telecommunications Reserve Fund. Ordinance No. 10399 C.M.S., dated October 25, 1983, specifies that two percent (2%) of the five percent (5%) annual franchise fee shall be placed in a separate "Telecommunications Account" (formerly known as Fund 141, currently Fund #1760) and that said two percent (2%) shall be designed for cable-related non-regulatory