Fiscal Year 2013-2015 Special Budget Meeting

Deanna J. Santana, City Administrator Subject: Proposed FY 13-15 Proposed Policy Budget Date: April 25, 2013 Page 7 maintenance or operating costs. The revenue that could be generated is unknown at this time and would depend upon the fee methodology, established through the nexus study and the level of new development. 8) Have the budgets of the Administration, Mayor, and Auditor grown or shrunk comparably to employees of all ranks? The City Auditor and the Mayor's offices are elected offices. The City Council adopted the budget with the same percentage reduction in the General Purpose Fund category. The City Administrator's Office budget reduction is consistent with the citywide General Purpose Fund reduction guideline. The City Administrator's Office experienced a number of reductions in January 2012, when the City Attorney, City Council, and Mayor's Office were kept whole. With the continuous re-organization since 2008, it is difficult to assess the actual reduction other than reviewing the adopted policy budget document. The documents are available in the following link: For FY 2012-13 Adopted Amended Policy Budget, use the following link: http://www2.oaklandnet.com/oakcal/groups/citvadministrator/documents/report/oak039670. pdf Click on FY 2012-13 Adopted Amended Policy Budget, then go to page B-3, which Hsted significant change by department, position and amounts. For FY 2011-12, use the same link, then click on FY 2011-12 Adopted Policy Budget, then go to page D-10, which listed significant change by department, position and amounts. For any adopted budgets prior to FY 2011-13, use the following link and go to the Significant Change section: http://www2.oaklandnet.eom/Govemment/o/CitvAdministration/d/BudgetQffice/o/BudgetDo cuments/index. htm 9) Is the Administration's approach to budget development different, particularly regarding when and how the City involved labor? During this budget cycle, the Administration implemented a traditional budget development process that is consistent with past practice. Starting in November 2012, the Administration provided the opportunity for representatives of the various labor unions to hear a presentation on the State of the Budget. This presentation provided a review of past and current budget conditions, an overview of the Five Year Financial Forecast and Proposed Budget Baseline, and information about the budget process and timeline. In addition in fall 2012, Administration offered the opportunity for labor unions to engage in bargaining earlier than in past years. Lastly, it should be noted that the Administration has been highly committed to Item: City Council April 30,2013