ninth-report.pdf

Independent Monitoring Team Ninth Status Report of the Independent Monitor Delphine Allen, et al., v. City of Oakland, et al. May 13, 2006, to November 30, 2006 Page 70 1. Personnel Assessment System (PAS)-Purpose (Task 40; S.A. VII.A.) a. Settlement Agreement Requirements • By June 28, 2005, OPD must develop and implement a Personnel Assessment System. This system must include a computerized relational database to maintain, integrate and retrieve data necessary for supervision and management of OPD and its personnel. Specifically, this data must be used by OPD to promote professional police practices; manage the risk of police misconduct; and evaluate and audit the performance of OPD members of all ranks, employees and OPD units, subunits and shifts. The Settlement Agreement sets forth particular information that must be captured by the system. b. Status of Compliance and Assessment The compliance deadline for this task occurred in June 2005. During this reporting period, OPD completed a policy for PAS (formerly PIMS). The IMT found this policy in conditional compliance with the Settlement Agreement. In order to have a fully compliant policy, OPD must complete an operations guide and users’ manual that provides more detailed instruction to OPD units and personnel responsible for implementing the PAS system. The Court has ordered that OPD complete the operations guide by January 17, 2006, and that it keep the Court, IMT, and plaintiffs’ counsel apprised of its progress in developing and testing the PAS system and completing the PAS user guide. OPD did not meet the Court’s deadlines for installing system software and hardware, in part, due to delays from its vendor. However, during this reporting period, OPD personnel and City information technology staff devoted significant time and energy in developing an interim computerized PAS system. During this reporting period, with the assistance of a licensed therapist with extensive experience working with OPD and other law enforcement agencies, OPD provided training to supervisors regarding identifying and addressing at-risk behavior. The IMT was impressed with the training which already has resulted in a number of supervisors identifying employees who may be in need of counseling, remedial training, or other specialized assistance. Additionally, OPD continued creating reports of personnel data and, with the assistance of the licensed therapist, analyzing personnel data relevant to identifying and addressing at-risk behavior. Due to the de-centralized and outdated state of many OPD recordkeeping systems, production of these PAS threshold reports remains labor and time intensive, as is the collection of data required to complete the Management Assessment Memoranda for officers meeting or exceeding a PAS threshold. During this and the last two reporting periods, OPD generated PAS threshold reports based on absolute numerical thresholds contained in the Settlement Agreement.