ninth-report.pdf

Independent Monitoring Team Ninth Status Report of the Independent Monitor Delphine Allen, et al., v. City of Oakland, et al. May 13, 2006, to November 30, 2006 Page 88 1. Departmental Management and Annual Management Report (Task 48; S.A. XII.) a. Settlement Agreement Requirements • By September 5, 2003, OPD must develop and implement a policy requiring each functional unit of OPD to prepare a management report every twelve months. The report must include relevant operating data and highlight ongoing or extraordinary problems and noteworthy accomplishments. The Settlement Agreement further requires that Division commanders meet individually with the Chief of Police and their respective Deputy Chiefs to thoroughly review the management reports of that Division. b. Status of Compliance and Assessment The compliance deadline for this task occurred in September 2003. OPD achieved policy compliance with this task when it published Departmental General Order A-7, Annual Management and Departmental Reports, on November 24, 2003. During the sixth reporting period, OPD provided the IMT with sufficiently reliable training data to enable us to confirm that OPD had trained 95% or more of relevant personnel on this task. During the sixth reporting period, the IMT found that OPD was in compliance with Task 48’s requirement that each functional unit submit an annual management report. However, we found that OPD was not in compliance with Task 48’s requirement that each annual management report include relevant operating data and highlight ongoing or extraordinary problems and noteworthy accomplishments; nor was OPD in compliance with Task 48’s requirement that each Division Commander meet with the Chief of Police to discuss the annual management report. During this reporting period, the IMT assessed OPD’s actual practice compliance with this task. While OPD did not meet the report submission deadlines set out in its policies, it remained in compliance with the requirements that each functional unit prepare a management report and that Division Commanders, Deputy Chiefs, and the Chief of Police meet to discuss the reports. Task 41 requires that each management report include relevant operating data and highlights ongoing or extraordinary problems and noteworthy accomplishments. During our last audit of this task, only 22% of the Department’s annual management reports included the required information. We saw dramatic improvement in this area—84% of the reports reviewed for this audit contained the required content. While this is short of the required 95% compliance level, it represents radical improvement. As in our last audit, we found the weakest aspect of the reports was their inclusion of "Other Performance Data." This category is defined in OPD policy as "data which indicate a need for corrective action, i.e., uses of force,