Fiscal Year 2013-2015 Special Budget Meeting

Deanna J. Santana, City Administrator Subject: Proposed FY 13-15 Proposed Policy Budget Date: April 25, 2013 Page 10 under the City Administrator's Office. The civilianization of the OIG will free up 2 sworn staff to work in field assignments. • Complaint Intake: The City Council has authorized additional positions in the Citizen's Police Review Board that will allow them to absorb the intake function of the complaint process from Internal Affairs. Eight sworn police officer positions will be able to be diverted back to the Patrol Division. One of the priority actions described in the 2010 strategic plan is to use civilian personnel to perform tasks currently assigned to sworn personnel. The civilian positions that are included in the FY2013-15 Proposed Policy Budget, particularly the PSTII positions, reflect progress in implementing the civilianization goals that are described in the 2010 Strategic Plan. It should be noted that the option to add 5 Civilian Police Evidence Technicians (PET) is in a ^ noted on the policy tradeoff list (page A-1) in the Proposed Budget should the City Council wish to pursue that option. At this time, a number of sworn Police Officers work as evidence technicians, due to the shortage of civilian PETs. 2) What are the Police Department's priorities for hiring the 56 FTE civilian support staff, and what is a realistic timeline if funded? The Police Department has identified the need to fill 56 FTE civilian positions beyond those budgeted in FY 2012-13 to support current staffing levels and service demands. Five Police Communications Dispatchers are included in the proposed budget at a cost of approximately $550,000 annually. The Police Department has determined, based on its priorities and realistic hiring assumptions, that they would prefer to fill the following positions in FY 2013- 14, FY 2014-15, and FY 2015-16, acknowledging funding constraints, policy tradeoffs,.and the need to phase hiring. If approved in the adopted budget, the Police Communications Dispatchers budgeted for FY 2013- 14 would have a start date of September 1, because the department has continuous recruitment for those positions. The remaining FY 2013-14 positions would start October 1. If the 18 FY 2014-15 positions are adopted as part of the 2013-15 budget, they could start on July 1, 2014, allowing a year for hiring. Given the start dates and the approximate annual salaries and benefits (based on FY 2012-13 rates), staffing these positions this would require approximately $1.7 million in salary and benefits in FY 2013-14 and $3.9 million in FY 2014- 15. The approximate annual cost for salaries and benefits at FY 2012-13 rates is the following: Police Evidence Technician - $90,000; Criminalist II - $125,000; Criminalist III - $163,000; Latent Fingerprint Examiner II - $120,000; Police Communications Dispatcher - $104,000; Police Communications Supervisor - $130,000; Police Records Specialist - $69,000; Police Records Supervisor - $100,000; and Administrative Analyst II - $98,000. Item: City Council April 30,2013