combined-10th-11th-report.pdf

Negotiated Settlement Agreement, Combined Tenth and Eleventh Semi-Annual Report December 2008 DEPARTMENTAL MANAGEMENT AND ANNUAL MANAGEMENT REPORT Task 48: Departmental Management and Annual Management Report e Settlement Agreement Section XII; page 42, lines 10-17 e Assigned Unit: BOS Settlement Agreement Language “By September 5, 2003, OPD must develop and implement a policy requiring each functional unit of OPD to prepare a management report every twelve months. The report must include relevant operating data and highlight ongoing or extraordinary problems and noteworthy accomplishments. The Settlement Agreement further requires that Division commanders meet individually with the Chief of Police and their respective Deputy Chiefs to thoroughly review the management reports of that Division.” Status: In Policy, Training, and Full Practice Compliance Actual Practice Compliance: The IMT found the Department in full compliance with actual practice in June 2008. Deliverables ¢ New Departmental General Order A-7, Annual Management and Departmental Report e Annual Management Reports ¢ Memorandum from the Chief of Police on Annual Management Reports (1 Apr 07) IMT Audit Summary During this reporting period, the IMT conducted an audit of actual practice compliance with this task and found OPD in compliance. During the tenth reporting period, all compliance standards for this task were lowered from 95% to 85% or modified to include a more subjective pass/fail assessment, The IMT found significant improvement in the quality and timeliness of OPD’s annual management reports, praising the greater detail and thoroughness of the reports as increasing their potential as useful planning and oversight tools for OPD upper management. Task 48.1.1 requires that functional units prepare management reports every 12 months. The IMT noted that while OPD did not quite meet General Order A-7 deadlines, it improved greatly in this area. Drafts of the annual management reports were submitted no later than March 2008, and were available to the Chief and other commanders for the management report discussion meetings. Final reports were completed no later than early May. This is a striking improvement over what the IMT found during its previous review, when annual management reports had still not been completed by November of the following year. The IMT found that the actual timing of the submission of the 2007 annual management reports was consistent with the intent of the Settlement Agreement and did not compromise the Department’s discussion of unit management. OPD is in compliance with Task 48.1.1. Task 48.1.2 requires that management reports include relevant operating data and highlight ongoing or extraordinary problems and noteworthy accomplishments. Each of the 22 reports the 80