Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 ^ ^ Page 37 8) Police and emergency communications is itemized as an unfunded technological project in the Proposed Budget. Given the NSA and the new compliance officer role how and where will the Administration find funding for these needed enhancements? Are there Federal Grant, Justice Department and or Homeland Security funding sources or will this necessary outlay lead to further budget shortfalls? How do the City Administrator and staff propose funding this outlay in the 13/14 Budget? It should be noted that the City does not maintain a "sinking" fund for these types of expenditures. In absence of a sinking fund, the funding for emerging public safety technology for needed enhancements will based on a financing stmcture that depends on a repayment schedule based on the useful life of the procured item. Such technological enhancements include the i-Pas system (Personnel Assessment System), RMS (Records Management System), CAD (Corhputer Aided Dispatch) System, Public Safety Raiiio Systems and MDTs (Mobile Data Terminals). This financing stmcture mirrors the approach that was recently used to procure our City's Fleet resources. To the extent that grants are available, similar to past City practice, we will aggressively pursue them. 9) Per the second quarter FY 2012/2013 report Police overtime was $7.7 million. What are the projections for Police overtime throughout the 13/14 and 14/15 budget? When does the Mayor and the Chief expect to gain control over overtime, is that detail in Proposed Budget and if so, when and how? Specifically, in the answering of the how, what are their associated costs and outlays and are those costs and outlays detailed and funded fully in the Proposed Budget? The issue of OPD overtime (OT) is a long-standing topic that hks required close management. The City allocates approximately $15M for discretionary and non-discretion OT expenditures. However, the use of OT given the City's low staffing suggests that the number is lower than the amount needed. The FY 2012-13 projections are based on current actual spending. The main drivers of police OT are backfill (mandatory OT) and reimbursed special events. OT also is used to maintain investigation capacity or patrol staff to ensure beats are covered. The current trend in spending will likely continue through FYs 2013-14 and 2014-15 unless policies to increase the OT allocation, increase staffing, or provide resources to change service delivery models, (e.g. limit response to 911 calls). As swom staffing increases, it is anticipated that the need for funds spent on mandatory OT/backfilling will decrease. Below is a chart of the Oakland Police Department's Historical Overtime - FYs 2008 through 2012 Overtime Projection FY 2012-13: Fiscal Year Adjusted Budget YE Actuals 51200 - Overtime FY 07-08 16,504,412 $27,563,239 FY 08-09 18,126,303 . $ 18,582,955 FY 09-10 15,357,775 $15,395,378 FY 10-11 17,784,253 $15,000,224