Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 Page 24 education or enforcement, new funding would need to be identified or the needed services defined above would need to be adjusted. 11) Cross-Departmental Efficiency - Would a comprehensive inventory system for department equipment and supplies generate budget savings over time? Which departments already do this? With respect to City supplies, in the past, the City had a centralized Citywide "Central Store" where City Departments would purchase their supplies from. At some point, this "Central Store" was disabled given high costs and subsequently, the management of supplies were decentralized to Departments. In Public Works, vehicles and mobile equipment used by all Departments are managed in an enterprise system known as FleetFocus. The Equipment Services Division in Public Works tracks these assets. These assets are tracked by the following information: Acquisition date and cost; maintenance costs for labor, parts and commercial work, department of assignment, registration information, and disposal information are recorded for each of the approximately 1,500 items in the fleet. In accordance with the Fleet Utilization policy. Equipment Services works with using departments to manage the fleet inventory and, as a result, over the last four years the fleet has been reduced by 249 units. 12) Clarify reference to a "Council-approved Graffiti Abatement Program" and positions to begin implementation of said program referenced in the Service Impacts section material on Public Works The Service Impacts section mistakenly refers to the City activities to support the graffiti enforcement and abatement ordinance passed by City Council in January 2013 as a program. The City Administrator's supplemental agenda report of December 14, 2012 regarding the ordinance notes that its passage does not create a program. To access a copy of this report, please visit: http://oakland.legistar.com/View.ashx?M=F&ID=2260996&GUID===530A244C-B3Cl-419A- 8A26-3904E2049C42. However, the ordinance does create some new responsibilities, and related service expectations, for the City. The City, like private property owners, is required to remove graffiti that is visible from the street or right of way within a certain time period once notified by the City Administrator. To implement this; the proposed budget includes two painter positions, supported by Fund 1720 (Comprehensive Clean-Up). In the agenda report dated December 11, 2012 from the City Attomey and Councilmember Nadel, it stated: "This ordinance should not have any negative fiscal impacts, but may produce additional revenue through cost recovery and penahies. The City Council and City Administrator will need to assess personnel and fiscal needs for enforcement and administration. The Committee should consider asking City Administration to return with an enforcement and administration plan within the 60 day period after adoption and prior to the ordinance's effective date." The supplemental report issued by the City Administrator on December 14, 2012 stated that, "we believe that the revenues will not cover the costs of a dedicated, comprehensive program. (To view the December 11 report, please visit: