Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 ' Page 25 http://oakland.legistar.comA^iew.ashx?M=F&lD=2241564&GUID=7C9BA0E8-0AA4-4FD8-B533- 8FF1D6AD8395 ) The potential revenue will be a resuh of the recovery of penalties associated with our ability to enforce it, which is unknown." Therefore, if the City is to support the new requirements regarding abatement on public and private property, it will need additional staff, which will have to be supported by revenue apart from that generated by the ordinance, as that is not expected to fully cover the activity's costs. Economic and Workforce Development 1) Department of Economic & workforce Development is reducing the Graphic Design Specialist in Marketing. How does the City propose to minimize expense creep to outside services for contracting the City's necessary outreach and marketing efforts going forward? Won't those costs grow to exceed the FTE and retirement/benefit avoidance? If not, why not and how? Due to the elimination of the vacant Graphic Design Specialist position in the proposed budget, $80,000 is proposed to perform graphic design work as needed, which will reduce cost by approximately $42,000. This item is proposed to be added to the policy tradeoff and service buyback list. Based on current and projected needs, the cost of providing graphic design work is not anticipated to exceed the cost of a full-time position. 2) What are the ongoing costs for First Fridays? Where is it in the budget? From February to date staff has significantly reduced the overall impact of First Fridays on City resources by implementing new measures that have resulted in a safer, more manageable event. These include: reducing the event footprint by 50%; ending the event one hour earlier, and, enforcing a ban on open containers. As a result, staff was able to lower OPD presence • from a high of 34 personnel to 10, which reduced costs from approximately $45,000 per month to approximately $7,500 per month. Staff was also able to reduce V M A presence from a high of 30 security guards to a low of 12 in May, which has reduced costs from $11,000 per month to $5,000 per month. The City continues to incur approximately $3,000 in monthly costs from outside vendors for street closure crew/equipment and $1,000 per month for event insurance. In March, the City notified the First Fridays event organizers that the special event permit, insurance and all of the above reference costs will become their full responsibility beginning the July 5 First Fridays and continue monthly for the life of the event. As such, no line item is being proposed for First Fridays in the City's FY 2013-15 Proposed Policy Budget. 3) What is the status of the RFP for the Day Labor Program? What is the rational for proposing to eliminate the funding?