Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 Page 29 high-level proposal for a cloud-based email system. Microsoft esfimated the cost of such a migration to be roughly $750,000 (one-time cost). A comparable on-premise or hybrid solution is estimated to cost an additional $750,000 to $950,000 (one-time cost). Staff is in the process of developing costs for on-going maintenance and licensing and will include this information in a supplemental report. 7) In the Services Impact Section of the Proposed Budget where it mentions freezing 1 FTE for IT (pg. X-4), is this a net increase in unfrozen IT positions based on positions frozen in past years? The FY 2012-13 Midcycle Budget contained 62.00 FTE for the Information Technology division of Administrative Services. The FY 2013-15 proposed budget includes 67.00 FTE in both years. The increase is due to a combination of the following: unfreezing 2.00 FTE Spatial Data Analyst 111, transferring in 1.00 FTE Systems Analyst 111 from Public Works, unfreezing 1.00 FTE Telecommunications System Engineers, unfreezing 1.00 FTE Telephone Services Specialist, transferring in 1.00 FTE Microcomputer Systems Specialist II from Public Works, while freezing 1.00 FTE Microcomputer Systems Specialist II that was funded by Measure Q. Planning & Building 1) With respect to the Financial Summaries section of the Proposed Budget, what is the balance in the Development Services Fund (2415)? With the recent uptick we don't need any of these positions? Below is a table detailing the balance in the Development Services Fund: Development Service Fund (2415) Project Fund Balance Project-to-Date Revenue Project-to-Date Expenditure Beginning Fund Balance (Dericit) - June 30, 2012 FY 2012-13 Projected Revenue FY 2012-13 Projected Expenditure Projected Surplus / (Deficit) Projected Fund Balance (Deficit) - June 30, 2013 FY 2013-14 Proposed Budget, Revenue FY 2013-14 Proposed Budget, Expenditure Projected Fund Balance (Deficit) - June 30, 2014 172,064,183 174.101.399 (2,037,216) 22,988,706 22.865.250 123,456 (1,913.761) 23,309.000 23.276.233 32,767 (1^80^4) To clarify, the nine vacant positions will be frozen and not eliminated from the budget. This will allow staff to review the status of revenue and service demand on a quarterly basis (or