Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 Page 28 City Administrator also reported to the City Council that it is estimated that we would file the required documents in June. 4) A few years back, Cify staff stated they were looking to promote reserved monthly parking at the Clay Street garage to nearby businesses to increase revenue. Was this done? What was the outcome? If not done, why not? Public Works assumed oversight of the City's garages in mid-2012 and the Parking Manager position was eliminated in conjunction with the reorganization of Parking due to the budget impacts on the dissolution of redevelopment. As such. Public Works staff is not aware of any commitments by prior staff in Parking Division. Currently, Douglas Parking is contracted to manage the Clay Street Garage. Douglas Parking has indicated that they had not been in contact with nearby businesses, but would be willing to do so. Public Works staff will discuss marketing and outreach plan with Douglas Parking. The contracts for several of the City's garages, including Clay Street, have expired and are currently operating on a month-to-month basis. Public Works staff is in the process of issuing a Request for Proposals (RFP) for new management and anticipates coming to Council in the fall with a recommendation for a new parking management firm to manage Cify garages. 5) What is the number of reserved monthly parking users at the Clay Street garage and how much revenue is generated? Are all the reserved parking stalls in the basement? If not, what other floors are used? How many parking stalls are in the basement? How many are available? If all the reserved parking stalls were utilized, how much revenue would that generate? There are 30 reserved parking spots (staff and non-staff) in the Clay Street Garage that total $4,183 in revenue each month. All reserve parking is located in the basement of the Clay Street garage. Currently, there are a total of 80 spaces in the basement. If the City were to lease the other 50 spaces at the $180 non-staff rate, this would generate an additional $9,000 monthly. However, it is unlikely that the City can fill these spaces with reserved parking because demand for reserved monthly parking has declined. At this location, transient (i.e. daily) parking demand has historically been high. 6) What would be the cost of replacing the servers that handle the email for Cify employees? Information Technology (IT) has been exploring comprehensive, scalable email solutions which can leverage current technologies and meet industry standards. As part of this endeavor, IT has been working with Microsoft to evaluate on-premise as well as cloud-based messaging solutions, which will alleviate many of the existing concerns and issues with the City's current email system. With certain assumptions made, Microsoft provided an initial.