Fiscal Year 2013-2015 Special Budget Meeting

ATTACHMENT FY 2013-2015 BUDGET HIGHLIGHTS Page 13 Equipment/Vehicles The City of Oakland fleet has a current replacement value of $105 million with an average annual capital funding requirement of $10.2 million in current dollars. Due to the high number of vehicles currently overdue for replacement, immediate funding needs are high with normal cyclical patterns afterward. In FY 2013-15, the City will purchase $11.8M in new vehicles. Information Technology A Capital Improvement Program (CIP) represents a major investment in a City's Information Technology infrastructure and services. It must maintain, operate and support existing Information Technology architecture in order to provide the necessary services for internal and external City customers. It must reflect the overall priorities of the City. It has a huge impact on public safety, economic development and day to day efficiencies of City government. Capital projects are defined as a long-term investment that builds and replaces critical technical infrastructure (911 systems, public safety, telecommunications, payroll, etc.) and has a useful design life of three to five years. Staff identified 29 critical projects in an amount of $85.23 million in the next five years that are in need of upgrade, purchase, and maintenance, but they are not funded. Examples are:  Infrastructure Improvements – Includes Citywide email replacement, Document and Records Management system, Network Security, and End-User computer devices (replacements laptops and desktops).  Enterprise Application Services – (Oracle Release 12 upgrade) Payroll, Advanced Benefits, Advanced Collections and Universal Content Management system.  Public Safety Radio System – provides for additional sites which will enhance coverage in the field and within buildings.  Data Center Improvements – continuity of operations in a major disaster scenario, which requires having a redundant data center site for preservation of data.  Accela Fire Prevention – Fire plan checks and inspections are currently handled on a separate system from Accela (CEDA). Implementation of the Accela Fire module will allow for one platform to handle inspections and permits and provide more transparency by allowing citizens to schedule inspections, apply for a permit and print out permits from a centralized point online. Budget Constraints During the budget development process, consideration was given to the restrictions placed on the use of the City’s General Purpose Fund. Outside of public safety and mandated services, only a small portion of the expenditures are discretionary. Nearly three-quarters of the GPF goes to pay for police, fire, voter-approved ballot measure earmarks, and debt service. Much of the remainder is dedicated to several ballot measures such as Measure Q (libraries) and Measure K/OO/D (Kids First!). These measures require baseline spending levels, so the funds cannot be cut without jeopardizing either the revenue they generate or other charter requirements. About 5% of the GPF pays for revenue-generating staff and charter-mandated positions, such as elected officials.