Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 . Page 26 The FY12-13 Mid-Cycle Budget approved by the City Council included $170,000 to operate a Day Labor Center for I year with one-time funding. The Proposed Budget recommends the elimination of any on-going funding of a Day Labor Center. While staff has completed the RFP for a center provider, the Proposed Budget does not recommend any new service initiatives unless the City Council directs the Administration to allocate future funding towards this program. If this is the case, the Administration will bring forward a workplan for implementing the program. 4) Under the proposed budget, how will efforts in Film/TV and digital production be handled? Have there been/can there be discussions with other entities, such as Oakland Convention Visitors Bureau (OCVB), to provide these services and/or share costs for these services? The City's efforts in the areas of Film/TV and digital projection have been absorbed by current staff. The proposed budget calls for the addition of a new City Administrator Analyst . position in the Department of Economic and Workforce development. This new staff position will be focused on business retention and new business attraction efforts. This position will collaborate with OCVB, the brokerage community and other trade organizations in these sectors to maximize business attraction efforts. Administrative Services 1) With respect to the item titled Unfreeze or Restore Department Director or Other Administrative Positions under the Policy Tradeoffs & Service Buybacks section in the Proposed Budget, when were these positions frozen, and how/where was the salary savings accounted for in the Proposed Budget? The Administrative Services and Community Services Department Director positions were established in the FY 2011-12 Mid-Cycle Budget in January 2012. The Administration conducted a nationwide recruitment in the fall of 2012, and subsequently held a series of interviews. Due to the City's fiscal reality, the Administration made the decision in late January 2013 to not fill the positions, rather than eliminate currently filled positions. As such, both the Administrative Services and Community Services Director positions were frozen, and the two Assistant City Administrators continue to serve the capacity as both an Assistant City Administrator and a Department Director until the City's financial condition improves. As part of the balancing measures in the Proposed Budget, all positions proposed to be frozen are savings that will be carried forward into the City's fund balance used as a citywide budget balancing measure. 2) What is the cost of the proposed new Assistant to the Cify Administrator? The position added to the City Administrator's Office is the Assistant to the City Administrator, which will support the Assistant City Administrator, who is providing executive functional oversight of all of the Administrative Services that fall under the Administrative Services Department—including: the Controller's Office, Revenue, Treasury,