Fiscal Year 2013-2015 Special Budget Meeting

HONORABLE MAYOR AND CITY COUNCIL Subject: Proposed FY 13-15 Proposed Policy Budget Date: May 13,2013 Page 27 Human Resources, and Information Technology. In addition, the Assistant City Administrator is holding the City Charter authority of the Finance Director. In addition to the Administrative Services Director bring proposed to be frozen, the Proposed Budget eliminates one Administrative Service Manager II, and one Executive Assistant to achieve savings and improve support for these efforts. The savings is $311,000 per year and the cost is $159,000 per year; for a new savings of $152,000. 3) Please provide the Ordinance/Resolution authorizing the establishment of the Administrative Services Department. What is the total amount budgeted for this Department? The establishment of the Administrative Services Department was included in the FY 2011- 2013 amendment to the Biennial Budget approved by the City Council on January 31, 2012. Below is a link to resolution # 83693 amending the FY 2011-2013 Biennial Budget: http://oakland.iegistar.com/View.ashx?M=F&lD=1732555&GUID=ADEED3B5-lB64- 457A-AA93-EC27B406F35C When the City Council adopted the amendment to the Biennial Budget, it approved the proposed recommendation to consolidate all intemal service departments into an Administrative Services Department for FY 12-13. The Administration's Proposed Biennial Budget was adopted subject to the additions contained in Exhibit A and attached to Resolution 83693, as well as modifications of the budget made by the City Council. Through this action, the City Council adopted all other proposals contained in the Administration's budget. By adopting the proposed subject to the Exhibit A amendments, the City Council implemented the creation of an Administrative Services Department as identified in the Proposed Biennial Budget on pages 5, 21, and 22. This was re-affirmed with the adoption of the Mid-Cycle Budget in July 2012. Below is a link to the FY 2012-2013 Adopted Mid- Cycle Budget: http://oakland.legistar.com/View.ashx?M=F&ID^2081576&GUID^41156602-4445-4AB8- BAEA-011F3E093833 The City Council adopted the proposals of the City Administrator, subject to additions and modifications made in Attachment A to Resolution # 83943. In doing so, the City Council reaffirmed the direction to accept the proposed recommendation to continue with the creation of the Administrative Services Department and unfreezing the Administrative Services Director position. In March 2013, the City Administrator sent a letter to all Bargaining Groups providing them with an update on the amendment to the Oakland Municipal Code (OMC) Chapter 2.29, titled "City Agencies, Departments and Offices" stating that the amendment to OMC Chapter 2.29 will be brought forward for the City Council's review as part of the budget process. The