Fiscal Year 2013-2015 Special Budget Meeting

Case3:00-cv-04599-TEH Document930 Filed05/01/13 Page21of59 Undoubtedly, those functions will increase in number and complexity as system use expands. The audit function is important since risk management data comes from several sources. The function will be especially important as the Department moves fonA/ard with new technology. With that, we will focus attention on assuring that audits take into account the original recording of data in the field and not simply on summary reports moving fon/vard into the database. OPD continues to pursue significant upgrades, including new software, to its eariy warning system database. We look forward to this long-awaited progress. We noted in our previous reports that, along with the Department, we recognize that the current approach to data management is not a permanent fix, as it leaves the system fragile and unstable. Additional work needs to be done. OPD is in partial Phase 2 compliance with this Task. Compliance Status: Phase 1: In compliance Phase 2: Partial compliance OPD PLAN TO ACHIEVE COMPLIANCE RESPONSIBLE PARTY: Deputy Chief S. Whent A new technology database with servers and licenses necessary. Cost: $2-3 million. An RFQ was completed in May 2012. City Council approved contract amount in December 2012. Completion of RFP by fall 2013 (tentative). Financing, selection, contract negotiation, and Council action completed by January 2014. Expected full completion and operation system in 2014 -15. Concurrently, OPD will confinue to evolve its use of the IPAS data for risk management factors, identifying problem officers, and take necessary action if needed (e.g. discipline, counseling, etc.). 21