Fiscal Year 2013-2015 Special Budget Meeting
Informational ReportFiled under council matter 12-0351
Subject: Fiscal Year 2013-2015 Special Budget Meeting From: City Administrator's Office Recommendation: Receive A Presentation And Hold Discussion On The Mayor's Proposed Budget For Fiscal Year 2013-2015
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Case3:00-cv-04599-TEH Document930 Filed05/01/13 Page22of59
COMPLIANCE DIRECTOR'S COMMENTS:
The Compliance Director Court Order, dated December 12, 2012
requires: "A plan for the oversight, acquisition, and implementation
of a personnel assessment system (IPAS) that provides a
sustainable early-warning system that will mitigate risk by identifying
problems and trends at an early stage."
OPD acknowledges this NSA Task has been challenging. At the
present time, efforts are underway to effect improvements in the
IPAS system. The first effort is to attach use-of-force (UOF) reports
to the system. At the present time, the IPAS system allows access
to "pointer" information about a Department member's UOF;
however, no information is available beyond compressed summary
data.
The effort is to allow the user—typically a supervisor or
command officer—^to access the actual written reports as well. The
Department will also try to enter archived reports into the system.
This aspect of Task 40 has been discussed with the IMT subject
matter expert, who seems to be comfortable with the effort. In the
end, if UOF reports can be attached and accessed within the IPAS
system, then other categories of reports will also be included.
The second effort regards permitting access by a supen/isor to all
subordinate personnel in the Department.
At the present time, a
supervisor may only access the personnel assigned to them, e.g.
perhaps 6 officers on a patrol team.
This prohibits temporary,
interim, or relief supervisors from accessing or entering information
necessary to perfomri their duties.
OPD believes that, if these two efforts are successful, they should
be in compliance with the Task. However, one substantial obstacle
is the procurement of UOF/arrest reports. The county jail facility at
Santa Rita utilizes a process that does not assure OPD timely and
complete transmission of copies of arrest reports, and thus, some
are misplaced or lost. Audits are currently in progress, and if the
loss of this data is significant, it is highly likely the IMT will not find
OPD in compliance.
The City and the OPD are in the process of seeking a vendor to
begin the process of implementing an IPAS2 technology system. In
addition, OPD anticipates that reports will be authored in patrol cars
and the concern about lost or misplaced UOF/arrest reports will be
negligible.
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